Frequently Asked Questions

yurt

The organisational structure of White Horse Camps  is like a basket which is woven out of the different elements of what we need to make camps work.  It incorporates the experience and ideas of many people who have attended and helped organise camps.  The way we work is flexible and can be adapted to different circumstances as needed.

General information may be found on these pages:

What We Do: the kinds of activities which happen at a camp.
How Camps Happen: our organisational structure & the “Leads” who co-ordinate Events, Site, Finance, Kitchen & Well Being: their responsibilities & how they are chosen.

How do I find out about up & coming camps?
When can I book for a camp?
How can I book for camp?
What kind of accommodation do you provide?
What about food?
What about drink & drugs?
What about rubbish and recycling?
Can I feel Safe?
What about my personal responsibility?
I think fire safety is important, what about that?
When can I get some sleep?
What’s all this about the gate?
What do you mean by the “Closed Period?”
What about children & young people?
What about dogs?
How do you make decisions?
How can I help?

How do I find out about up & coming camps?
Visit our website & look under Events

Keep in touch via our Facebook Group. It is a secret group. If you have already been to camp & wish to join the group contact one of the leads by email.

When can I book for a camp?
We will announce when bookings for the next camp are open. There will be a deadline. It is very important that you book on time so that the Kitchen Lead can order food supplies & plan menus in advance.

How can I book for camp?
Currently we are promoting our new online bookings system, with payment by Paypal. Just click on the link to go to the events page for that camp & fill out the form.

What kind of accommodation do you provide?
Private tents & structures are welcome at most camps.
Communal sleeping is available, sometimes in large yurts, sometimes indoors if there are buildings on site. Numbers are limited and a communal sleeping place cannot be guaranteed unless pre-booked.

What about food?
Meals on camp consist of delicious, fresh, vegetarian food. The kitchen has all the facilities for creating meals for up to 50 people but it relies upon daily co-ordinators and volunteers to make it work. There is a sense of shared responsibility and everyone on camp regularly contributes  to washing up, cleaning, chopping, etc. It’s a great way to get to know people and experience that close feeling of community.

Food on camp consists of Breakfast, Lunch and Dinner each day. You will need to provide your own treats and snacks.

All the food cooked at camp by our volunteers is vegetarian & we can accomodate other needs if you are vegan or have certain foods which you wish to avoid. You must let us know about your dietary needs in advance,when you book to come to camp, so that we know in advance.

What about drink & drugs?
All indoor spaces are Non Smoking.

Discreet, respectful and moderate consumption of alcohol is acceptable at some camps on a camp by camp basis. Please check the events page for that camp to find out about this.

Please note that anyone found with illegal drugs will be asked to leave immediately and sending us a booking constitutes your agreement to this.

What about rubbish and recycling?
You are asked to take your own rubbish and recycling home with you. A large number of people living on a field can generate huge amounts of rubbish. Site crew look after the disposal and recycling that is generated by the kitchen and the running of the camp. Please take responsibility for your own waste.

Can I feel Safe?
A member of the camp team is responsible for health and safety issues, but there are lots of things you can do to help. If you see something that can be improved, put it right or tell the crew co-ordinator. We are a small & loving community of spiritual practitioners. We have a safe space policy which is available from Liz [email link or put it on website?]

We have a branch of our camp community called Well Being & often have a space at camp dedicated to it. Qualified first aiders are available on camp every day & may be identified at morning meeting. Many of our members are qualified therapeutic practitioners & counsellors. We also have tried and tested procedures for conflict resolution if that should be needed.

What about my personal responsibility?
Please look after yourself, your belongings and any camp equipment you use. If you  see a job that needs doing, do it or ask for help. Creating a community is all about taking care of others as much as taking care of ourselves.

Because we are camping & spending a lot of time outdoors, living in structures & using equipment such as large wood burners which you may not be used to, you should always attend a safety talk given by a member of site crew on your first day. They will explain all you need to know to be able to get the best out of the land & the infrastructure of camp in a completely safe way.

I think fire safety is important, what about that?
There is a designated fire officer at every camp, so feel free to ask them any questions. There is a fire extinguisher in every structure with a wood burner. Have a look around so you know where it is and check out how to use it. Never put anything on or close to a wood burner – they get very hot.

Please be extra vigilant about the use of candles and incense. Never leave such items unattended – put them out when you leave them. This is especially important when there is a lot going on and it is easy to get distracted and walk away.

When can I get some sleep?
Most people at camp enjoy exercising their Bardic gifts with song and storytelling late into the night. You are asked to not make loud music, especially drumming, after 11pm. There is also a quiet time after lunch for about an hour.

What’s all this about the gate?
Gate is a vital part of camp. It is the boundary between the outside world & the sacred space which we are creating together. Whenever anyone enters or leaves camp they go through the gate. When you arrive, a lovely gate keeper will welcome you & give you a cup of tea, probably in the Gate Bender. They will explain anything important which you need to know, help you to orientate yourself & arrange to help you settle in if necessary. Likewise, when you leave they will wish you a safe & pleasant journey.

What do you mean by the “Closed Period?”
At the heart of our Beltane and Samhain Camps, in the middle if you like, we have our Closed Period. After a beating the bounds ceremony, no-one may enter or leave the camp for two or three days (except in an emergency.) At the end of Closed Period we then re-open the camp & people may enter or leave. This allows us to do deeper work without the distractions of the outside world or of people coming and going. The Closed Period of each camp is always advertised in advance and everyone is expected to make their arrival or depature before or after it.

What about children & young people?
We welcome people of all ages & often have a dedicated kids’ space & kids’ activities though we do not usually provide a creche where parents can leave their children. Some camps are more suitable for young children in terms of both accommodation & camp activities. It would be wise to seek advice on this before making your booking.

Teenagers & young adults are welcome at camp but they are encouraged to join in with the camp rather than do their own thing. Again, some camps may be more or less suitable for young people. It would be wise to seek advice on this before making your booking.

What about dogs?
If you bring dogs to camp with you, you are fully responsible for their good behaviour. Dogs must be included in your booking and a £30 deposit must be paid. If you fail to keep your dogs under control and on a lead, or to stop them from fouling the camp, this deposit is forfeited and you may be asked not to bring your dogs to camp again.

How do you make decisions?
We often hold talking circles during camp in which people can give feedback, discuss their feelings & make suggestions. We try to be as democratic & as transparent as possible. We are also quite informal & would hope that anyone in a leading or facilitating position should seem approachable. When a lead role becomes vacant we hold a lodge in which those members of the community who are interested can select someone to take that role.

How can I help?
Roles are taken by volunteers from within the Camps community.  Getting involved in the running of the Camps is a great opportunity to develop new skills which can be taken out into other areas of life. You can join site crew & help with the physical organisation of the camp or volunteer for kitchen shifts. Some roles get reimbursement through discounts on ticket prices via coupons.
Join site crew & get ticket discounts.
White Horse Camps Expenses Policy